While assigning accommodation to different sections, there must be an easy access to different sections. Clerks will have to make frequent visits to certain sections of the office; cash department, sales department, etc. Sufficient space must be provided for clerks to move from department to department. The Office Manager should take care of the arrangement of office.
In business firms it is usual that visitors may pay visits often. Sometimes, the visitors have to wait till the executive is free. Waiting will often prove to be much tedious. If there is a reception room for the customers or the public, it will be convenient for them to wait.
The location of the reception room must be, as far as possible, near the main entrance or near the private office where the visitor has to go. The first impression is the best impression therefore; the reception room should have enough light, good ventilation etc. The visitor must have a homely feeling, while he is in the reception room.
Merchandise can be displayed. There can be attractive show windows in it. It is a common practice to supply reading matters-current magazines, booklets of certain good products, booklets of the services of the company, etc. to the visitors, The reception room must be self-contained, i.e., there must be facility for drinking water, toilet etc.
ADVERTISEMENTS:
There must also be a canteen and toilets for the staff. The visitors or the staff must feel at home while they are in the office.