1. Clerical work becomes easy.

2. Output can be increased.

3. Unnecessary information means waste of time. This can be avoided by adopting printed form, with necessary queries.

4. Collection and compilation of statistical data become easier to study from the information form than from a letter.


5. In a printed form, the writer has to fill in all the columns, so as to furnish information without suppression.

6. The writer or the typist can be at ease in filling the forms in the appropriate place, by writing a few words.

7. Understanding and transmission of information from the forms are quick and clear.

8. They help to identify records and facilitate easy filing for future reference.


9. Data entry, processing and reference become easy.

10. They facilitate rapid processing of data since information appears in a standard form and at fixed places.