A register is maintained to keep a record of all outward letters. This register is called despatch register. The despatch register serves as an evidence of letters sent and exercise a control over expenditure on postage and stamps. The despatch register has seven columns to record:

  1. Serial No. of the letters sent out.
  2. Date on which the letter is sent.
  3. The person to whom letter is sent.
  4. Subject matter of the letter sent in brief.
  5. No. of enclosures, if any.
  6. Nature of posting whether registered or ordinary.
  7. The amount of stamps used.