A register is maintained to keep a record of all outward letters. This register is called despatch register. The despatch register serves as an evidence of letters sent and exercise a control over expenditure on postage and stamps. The despatch register has seven columns to record:
- Serial No. of the letters sent out.
- Date on which the letter is sent.
- The person to whom letter is sent.
- Subject matter of the letter sent in brief.
- No. of enclosures, if any.
- Nature of posting whether registered or ordinary.
- The amount of stamps used.