6 main Factors of Effective Supervision in any organisations

6 main Factors of Effective Supervision in any organisations are as follows:

a. Human relations skill:

Supervision is mainly concerned with instructing, guiding and inspiring human beings towards greater performances. For purpose of direction, the supervisor has to rely on leadership, counseling, communication and other determinants of human relations. There is no other better stuff than leadership for influencing the work of any group of human beings.

b. Technical and managerial knowledge:

Familiarity with the technical aspect of work increases the supervisory competence. Without the technical knowledge about the work, whether such work relates to production, sales or office activities, no supervision can become thorough and satisfactory. Guidance implies a complete understanding for all work problems.

Besides the technical knowledge, the supervisor must have managerial vision to comprehend company policies and practices in their correct setting. The greater the management experience and skill of a supervisor, the more effective will be the result of supervision.

c. Leadership Position:

The supervisory job is to be organized on such a basis that a real position and status can be given to the supervisor. Supervisors are to be vested with necessary authority for enabling them to exercise leadership over the group and to influence tine employees. The authority of supervisors must be made commensurate with their duty so as to make the job of supervision a satisfying, rewarding and challenging one.

d. Improved upward relations:

Top management must pay adequate attention and thought on supervisory jobs to ensure a good quality of supervision.

Problems of supervision usually arise from omissions, mistakes and negligence on the part of superior mangers. Hence, for any improvement in supervisory position, the supervisors’ upward relations must be well established.

e. Relief from non-supervisory duties:

To make the supervisory duties purposeful, the supervisors are to be relieved of many routine activities that divert their attention from the real job. Submission of numerous reports and returns by supervisors is, to say the least, unnecessary for the job of supervision.

On the one hand, the number of returns of reports can be reduced and on the other, essential reports can be secured by top management through the employment of staff assistance.

f. General and lose supervision:

The attitude of the supervision must be compatible with the job of supervision. It is inconsistent to use leadership and to exercise close supervision at the same time. Leadership implies mutual understanding and confidence between the leader and his followers. The leader must allow freedom and initiative to his followers for pursuing a common course of action Supervisory Responsibilities