The word filing simply denotes keeping of the records in files. Keeping letters in the file is considered to be one of the most important function of record management. Filing is the process of keeping the records of a business for future reference.
Management is the vital part of an organization which means to get things done through others. Management is creative and innovative force which aims to attain maximum results through the available resources like money, men and material.
Flow of work refers to the continuous movement of work from one operation to another, The office work must flow smoothly, steadily and constantly without any interruption.
To a common man office means a place where some sort of paper work is performed by the clerks on their desks. The above meaning in ordinary sense sounds to be correct but incomplete.
Office work is clerical work. Mental work is more fatiguing than the manual work because office work is monotonous and requires excessive concentration. Because of this nature of office work, workers should be provided with good working conditions or environment.
The process by which the activities of an enterprise are grouped homogenously into different groups. Departmentation is an important process of office management. This is otherwise termed as divisionalisation because it divides the organization into different divisions or groups.
It is a common discussion that people work better if they are given better surroundings and appropriate equipments for their work. When better accommodation and equipment is provided, employees are able to work through the day without any wasteful movement, without distraction and without mental fatigue.
Office environment has an important bearing on the efficiency of the office employees. The most conscientious worker cannot discharge his obligation properly when he is not feeling comfortable.
Form sets are the process of making multiple copies by single writing. By single writing method form sets enable lo prepare multiple of copies. The use of form sets is suggested when more than one copy of a form is needed. There are various ways of making form sets..
The dictionary meaning of the term index denotes "a table of contents". The literary meaning of the term index denotes anything that gives an indication. It indicates the page where one finds a particular chapter.