One often has occasions to complain about certain matters regarding one’s office. It could be concerning lack of amenities or some other inconveniences. Such a letter is in two parts, first describing the cause of complaint and the second offering a solution.
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Post-office is very helpful to us. It helps us in many ways. Through post office we send and get our letters. It is a branch of Indian postal department. In past there was no post office at all.
The word record denotes any written data that are made for possible future use. Filing is a form of record keeping process. Filing provides a means for preservation of business records.
Filing is a form of record keeping in files for future reference. It provides a means of preservation of business records for reference at a future date. The processes of arranging and storing records so that they can be located when required. The routine which helps in smooth handling of files is called filing routine.
The word automation denotes replacement of human labour by machine. The mechanical operations in office with less human participation is termed as automation. The word mechanization and automation should not be considered as synonymous.
The word flow of work denotes the logical and systematic arrangement of activities in such a manner that it will ensure smooth movement of work. The movement of work from one person to another, from one department to another or from one section to another.
Mail service is regarded as one of the most important service rendered by office because a business strive on records. The dictionary meaning of the term “mail” denotes correspondence or a batch of letters received through or sent by post.
A form is a piece of paper with fixed data and blank spaces for variable data. An office form is a printed sheet of paper or cardboard used to collect and transmit information.
Office correspondence means communication in writing on subject of mutual interest either within the organization or outside the organization and it takes the form of a letter, a circular, and a notice. The written communication sent through the post office or the messenger is called, “dak” or mail.
Maximum control and optimum use of office work of clerical force can be attained if the office is properly situated and built. The selection of a suitable site for the business office is not an easy task and therefore utmost care will be exercised for taking a decision on the location of the office.