4 essential Steps for preventing the overlapping or authority in an Organisation:
(1) Clarifying Authority and Responsibility:
Clear demarcation of functions and powers and responsibilities that go with them will prevent overlapping or authority, which breeds most problems of co-ordination.
(2) Checking, Observation and Guidance:
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These are control measures. The executive here is not to remain as a spectator just watching the show he must check and find out how far the efforts at co-ordination have succeeded.
In this process, the executive takes notice of the actions his subordinates, particularly those actions which still appear to be un co-ordinate with consequent maladjustments in operations.
(3) Effective Communication:
The third important measure for ensuring co-ordination is to facilitate easy communication. Special committees formed for this purpose, staff meetings at regular intervals and personal contacts are the main communication channels, in the context of co-ordination.
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(4) Leadership Skills:
Co-ordination cannot be achieved without effective leadership. In fact, the very success of a leadership signifies the extent of co-ordination achieved so far as the group effort is concerned.