Office is regarded as an information centre and office manager is called an information officer. Because of this reason, a lot of emphasis is given on reports, which is a form of narrative and presents facts relating to an event, progress of action in a systematic and comprehensive manner. It reports factual information to management and records the results of enquiry for future reference, while drafting a report the following steps are to be kept is mind:

(a) The objective of preparing a report should be properly devised.

(b) The reporter must know the person to whom the report will be submitted because a report is a media of communication between two persons.

(c) The time allowed for the preparation of report must be clear to the reporter otherwise it cannot be submitted in time.