A system is a network of procedures, which are integrated and designed to carry out a major activity. A group of interrelated procedures necessary to achieve a well-defined goal is called a system. Every system consists of two elements like office routine and methods.
The importance of good system are:
(a) Good office system enables smooth running of office work as it tries to avoid bottlenecks and interruptions.
(b) Good office system reduces the chances of errors and frauds.
(c) Good office system ensures complete efficiency of the organization.
(d) Good and efficient office system facilitates the new clerk to know the job easily and quickly. Much time is not needed for his training.
(e) Good office system ensures speedy doing in office operation.