Under geographical filing, the classification is done on the basis of geographical origin of a document. Here classification of records is done on the basis of area-wise, state-wise and country-wise. In geographical filing, the following steps are maintained:
(a) The geographical limits and areas are defined clearly.
(b) Arrange the countries hi alphabetical order.
(c) Classification of different parties in each sub-division is arranged numerically.
Geographical filing is useful for export houses, mail-order business houses, advertising companies and the companies with large number of branches at different cities or areas. Region-wise records are maintained by insurance, companies, banks and medicine companies.