1. Delay and bottlenecks can be avoided.
2. Errors can easily be eliminated.
3. Office efficiency is stepped up.
4. Office personnel can easily be trained.
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5. Responsibility can be fixed for each employee.
6. Better form design and form control is possible.
7. Better control over work is facilitated.
8. Better co-ordination is possible.
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9. Staff can perform their job independently.
10. A good system liberates the management.
11. Possible to achieve economy and efficiency.
12. Serves as a basis of control.
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A ‘routine’ is a series of steps constituting a planned method of doing any particular work according to system. The same steps are taken in the same order and in the same way whenever the work is performed. A number of routines make a system. So a system is a broader division of work rather than a routine.