Routine for inward mail for those organizations that receives more than 1000 letters per day



The following routine for inward mail is suggested for those organizations receiving more than 1000 letters per day:

(a) 45 minutes before opening of office all the mails are opened.

(b) Before opening of letters, the letters are divided into four categories like special, confidential (official) private (executive) and private (general).

(c) Envelopes are opened top and bottom.

(d) Empty envelopes are checked.

(e) The cheques and postal order received through envelopes are passed to accountant after due record in the mailing department.

(f) All the letters received are stamped to show the date of receipt.

(g) Letters received are sorted according to department wise.

(h) The letters are handed over to the concerned department through juniors.